Citizen Involvement Committee (CIC)

Community Meeting

Meetings:

2017 Meetings: February 6th, March 6th, April 3rd, May 1st, June 5th, August 7th, October 2nd, November 6th, and December 4th

Meetings are scheduled for the first Monday of each month. Meetings are held at City Hall (625 Center Street) in the Commission Chambers at 7:00 PM.

If you require more information regarding the Citizen Involvement Committee or have questions regarding the Neighborhood Associations, please contact Senior Planner Christina Robertson-Gardiner at crobertson@orcity.org or 503-496-1564.

 

Videos and Minutes of CIC Meetings

All CIC meetings are video recorded and can be viewed online.  You can find the videos and minutes from these meetings by going to the Community tab and clicking on "Public Meetings" under the Public Information section.  Here is the link for your convenience:  http://oregon-city.legistar.com/Calendar.aspx.

 

Officers

Chair: Amy Willhite from Gaffney Lane Neighborhood Association, awillhit@yahoo.com

Vice Chair: Karin Morey from Rivercrest Neighborhood Association, Karin.morey@gmail.com

Secretary: Barbara Renken from Park Place Neighborhood Association, miniflower@comcast.net

City Liaisons

General Questions, Agendas, Etc.: Christina Robertson-Gardiner, AICP, Senior Planner, crobertson@orcity.org, 503-496-1564

Neighborhood Budgets and Mailings: Kattie Riggs, City Recorder, kriggs@orcity.org, 503-496-1505

 

Members

Shelley Batty - Barclay Hills Neighborhood Association (Primary)

      Mark J. Matheson - Barclay Hills Neighborhood Association (Alternate)

Dennis Anderson - Canemah Neighborhood Association (Primary)

      Linda Baysinger - Canemah Neighborhood Association (Alternate)

Robert Malchow - Caufield Neighborhood Association (Primary)

       Amy Willhite - Gaffney Lane Neighborhood Association (Primary)

Joyce Gifford- Hillendale Neighborhood Association (Primary)

      Roy Harris - Hillendale Neighborhood Association (Alternate)

Jesse Buss - McLoughlin Neighborhood Association (Primary)

      Gordon Wilson - McLoughlin Neighborhood Association (Alternate)

Barbara Renken - Park Place Neighborhood Association (Primary)

      Steve Vanhaverbeke - Park Place Neighborhood Association (Alternate)

Karin Morey - Rivercrest Neighborhood Association (Primary)

      Harris Gwinn - Rivercrest Neighborhood Association (Alternate)

Bill McConnel - South End Neighborhood Association (Primary)

      Gary Fergus - South End Neighborhood Association (Alternate)

Vern Johnson - Tower Vista Neighborhood Association (Primary)

       Georgia Reagan - Tower Vista Neighborhood Association (Alternate)

Bryon Boyce - Two Rivers Neighborhood Association (Primary)

 

Oregon City Municipal Code Chapter 2.30 – Citizen Involvement Committee

2.30.010 - Created.

The citizen involvement committee (CIC) is hereby created for the City of Oregon City. The CIC shall foster public participation and education regarding land use for the citizens of Oregon City on behalf of the City Commission and perform other duties as identified within this chapter.

 

2.30.020 - Duties.

The duties of the CIC include, but are not limited to, the following:

A. Encourage public participation and knowledge of land use in Oregon City.

B. Encourage public participation in other government activities as they impact neighborhood programs.

C. Provide information to the City Commission and the public.

D. Address grievances of the CIC and of neighborhood associations.

E. Assist with requests from the City Commission.

 

2.30.030 Membership.

A. The CIC shall consist of one primary member and one alternate member from each City recognized neighborhood association.

B. Each neighborhood association shall provide a primary and alternate member nomination for appointment by the Mayor. Each primary and alternate member appointed shall have first been nominated by the neighborhood association of which they represent.

C. Members shall be appointed for two years. Terms of the office shall commence on the first day of the calendar year.

D. The members shall reside, work in, own property, or own a business within the neighborhood association boundaries which they represent or the land outside of the City limits but inside the Urban Growth Boundary designated to be within the neighborhood association which they represent.

E. All members shall serve without compensation.

F. If a member is unable to attend a meeting, it is the member’s responsibility to inform the City Liaison prior to the meeting being missed.

G. Upon failure of any member to attend three consecutive meetings, misconduct or nonperformance of duty, the CIC may recommend termination of that appointment to the City Commission. A CIC member may be removed by the City Commission, after hearing, for misconduct or nonperformance of duty. The alternate member may become the primary member for the remainder of the term and the neighborhood association shall nominate a new member.

 

2.30.040 – Officers and staffing.

A. Officers shall include Chairperson, Vice-Chairperson and Secretary.

1. The officers shall be appointed for two years starting in January of each even year. In the event that an officer is unable to complete the specified term, a special election shall be held for the

completion of the term. Members may not serve more than two consecutive terms as a Chair, Vice-Chair or combination thereof. An officer appointment expires if a member is no longer appointed to the CIC.

2. Chairperson. The Chairperson shall preside at all CIC meetings and serve as an ex-officio member on all committees. The Chairperson shall be the official spokesperson for the CIC, representing the majority position of the CIC, unless otherwise delegated in writing with the majority consent of the CIC.

3. Vice-Chairperson. The Vice-Chairperson, in absence of the Chairperson, shall have general supervisory and directional powers over the CIC. The Vice-Chairperson shall conduct all business delegated to the Chairperson, in his or her absence.

4. Secretary. The Secretary prepares the minutes and attendance records (as needed) of all meetings and submits the information to the City Liaison.

B. Staffing of the CIC may include a City Commissioner Liaison and a City Liaison.

1. City Commissioner Liaison. One liaison from the City Commission may be appointed to act as a resource to CIC and attend CIC meetings. The City Commissioner Liaison will be a non-voting member of the CIC.

2. City Liaison. The Planning Division and the City Manager’s Office or their designee shall be responsible for keeping an accurate and legally sufficient record of all proceedings. In addition, the City Liaison shall create and post agendas, maintain a database of CIC members and track the CIC budget. The City Liaison(s) will be a non-voting member of the CIC. Consistent with the City Charter, the City Manager shall retain his/her discretion to suspend staffing when reasonable circumstances warrant.

 

2.30.050 – Organizational procedures.

A. The CIC shall hold an official meeting every month. The CIC shall meet at such times and places as may be fixed by the committee. Special meetings may be called in accordance with the public open meetings law by the City Manager or the City Manager’s designee.

B. A majority of the members constitutes a quorum for meetings. Provided a quorum is present, voting matters shall be approved by a simple majority of the voting members present. All primary members who are present and all alternate members who are acting as primary members in the absence of the primary members are allotted one vote each on all motions.

C. The CIC shall establish goals every two years that are consistent with the adopted Goals and Objectives of the City Commission.

D. The CIC Chairperson or designee shall report to the City Commission once a year to provide CIC accomplishments.

E. All meetings shall comply with ORS 192.640 and all CIC business shall comply with all applicable Federal, State, and local laws and regulations.

 

2.30.060 - Grievances

A. Upon written submission of a grievance to the CIC, an ad hoc Grievance Committee will be formed to recommend resolution to the CIC for a vote.

B. The Grievance Committee will consist of five (5) primary or alternate members chosen by the CIC Chairperson through a random lottery of CIC representatives.

1. Any member who is a party to, or is directly impacted by, the grievance or the recommendation, must recuse themselves from being chosen for this committee.

2. The CIC Chair will serve as an ex-officio on this committee and will not vote on any recommendation or course of action unless chosen randomly to be on the Grievance Committee.

3. A committee Chair will be appointed by the Grievance Committee itself.

C. The task of the Grievance Committee will be to study any grievances directed in writing to the CIC by any of its members, neighborhood associations, or any person considering themselves adversely affected by the CIC. Upon receipt of such complaint the Grievance Committee will proceed in the following manner:

1. First, it will recommend that the parties seek to reconcile their differences through mediation.

2. If mediation fails, the committee is authorized to conduct such meetings and hearings as may be necessary to determine the facts of the matter in dispute. a. A majority of the committee members will constitute a quorum.

b. Committee action will be determined by a majority vote of those present and voting at each committee meeting.

c. The committee is to report its progress to the CIC at each CIC meeting.

d. The committee shall submit a written report with a recommendation for the resolution of the grievance to the CIC.

e. The CIC will hear the recommendation and vote on a final decision.

f. The CIC decision is final unless called up for review by the City Commission. The CIC decision is final and may not be appealed to the City Commission.

 

2.30.070 - Conflict of interest.

A member of the CIC shall not participate in any committee proceeding or action in which any of the following has or will receive a direct or substantial financial interest: the member or his/her spouse, brother, sister, child, parent, father-in-law, mother-in-law, any business in which he/she is then serving or has served within the previous two years, or any business with which he/she is negotiating for or has an arrangement or understanding concerning prospective partnership or employment. Any actual or potential interest shall be disclosed at the meeting where the action is being taken. The committee shall operate in the general public interest serving the community as a whole.

 

2.30.080 - Expenditures.

The CIC shall have no authority to make any expenditures on behalf of the city or to obligate the city for payment of sums of money.